CON-WAY
INC. SUPPLEMENTAL RETIREMENT SAVINGS PLAN
AMENDED AND
RESTATED DECEMBER 2008
CON-WAY
INC. SUPPLEMENTAL RETIREMENT SAVINGS PLAN
AMENDED AND
RESTATED DECEMBER 2008
|
|
|
|
|
|
|
|
|
Page
|
|
|
|
|
1
|
|
|
|
|
|
|
|
|
|
|
|
3
|
|
|
|
|
|
|
|
3.1 Establishment of Accounts
|
|
|
4
|
|
|
|
|
|
4
|
|
3.3 Adjustment of Accounts
|
|
|
4
|
|
3.4 Statement of Accounts
|
|
|
5
|
|
|
|
|
|
5
|
|
|
|
|
|
|
|
ARTICLE 4 DISTRIBUTION ELECTIONS
|
|
|
6
|
|
|
|
|
|
|
|
|
|
|
|
6
|
|
|
|
|
|
|
|
|
|
|
|
6
|
|
|
|
|
|
6
|
|
|
|
|
|
7
|
|
|
|
|
|
7
|
|
|
|
|
|
|
|
|
|
|
|
8
|
|
|
|
|
|
|
|
6.1 Payment to Beneficiary
|
|
|
8
|
|
6.2 Beneficiary Designation
|
|
|
8
|
|
|
|
|
|
|
|
ARTICLE 7 PLAN ADMINISTRATION
|
|
|
8
|
|
|
|
|
|
|
|
|
|
|
|
8
|
|
|
|
|
|
9
|
|
7.3 Authority to Act for the Company or
Employer
|
|
|
9
|
|
7.4 Expenses; Indemnification
|
|
|
9
|
|
|
|
|
|
10
|
|
|
|
|
|
|
|
ARTICLE 8 MISCELLANEOUS PROVISIONS
|
|
|
10
|
|
|
|
|
|
|
|
8.1 Information for Plan
Administrator
|
|
|
10
|
|
8.2 Applicable Law; Captions
|
|
|
10
|
|
8.3 Plan Binding on All Parties; Liability for
Benefits
|
|
|
11
|
|
8.4 Not Contract of Employment
|
|
|
11
|
|
|
|
|
|
11
|
|
8.6 Benefits Not Assignable
|
|
|
11
|
|
|
|
|
|
11
|
|
i
|
|
|
|
|
|
|
|
|
Page
|
8.8 Payment of Withholding
|
|
|
12
|
|
|
|
|
|
12
|
|
8.10 Legal Fees To Enforce Rights
|
|
|
12
|
|
8.11 Coordination with Other Benefits
|
|
|
12
|
|
|
|
|
|
12
|
|
|
|
|
|
|
|
ARTICLE 9 AMENDMENT; TERMINATION
|
|
|
13
|
|
|
|
|
|
|
|
|
|
|
|
13
|
|
|
|
|
|
13
|
|
|
|
|
|
|
|
|
|
|
|
14
|
|
|
|
|
|
|
|
|
|
|
|
16
|
|
ii
CON-WAY
INC. SUPPLEMENTAL RETIREMENT SAVINGS PLAN
Amended and
Restated December 2008
WHEREAS,
the purpose of this Plan is to provide Participants with benefits
approximately equal to the increased benefits they would receive
under the Retirement Savings Plan (defined below) if the Retirement
Savings Plan did not limit the amount of compensation that may be
taken into account; and
WHEREAS,
the Company has been treating amounts deferred under this Plan
since its inception on January 1, 2007, in good faith
compliance with Code Section 409A, the regulations thereunder,
and any additional guidance (including Notice 2005-1) provided by
the Treasury Department thereunder (collectively,
“Section 409A”); and
WHEREAS,
the Company previously amended and restated the Plan to comply with
the provisions of Section 409A effective as of January 1,
2008; and
WHEREAS,
the Company hereby further amends and restates the Plan for
additional Code Section 409A compliance purposes, effective
January 1, 2009. For the period from January 1, 2007
through December 31, 2008, the Plan observed operational
compliance with Section 409A, in accordance with transitional
guidance issued by the Internal Revenue Service.
For
purposes hereof, unless otherwise clearly apparent from the
context, the following phrases or terms shall have the meanings
indicated below. Capitalized terms not otherwise defined herein
shall have the meanings prescribed to them under the 2005 Deferred
Compensation Plan for Executives and Key Employees as Amended and
Restated December 2008, or its successor plan (the
“Deferred Compensation Plan”).
“Account” means the account established
for a Participant pursuant to Section 3.1 and adjusted
pursuant to Section 3.3.
“Account Balance” means the balance in
the Participant’s Account.
“Administrative Appendix” means the rules
and procedures governing the administration of this Plan, as set
forth in a separate appendix which by this reference is
specifically incorporated into this Plan.
“Affiliate” means “Affiliate”
as defined in the Retirement Savings Plan.
“Basic Deferral” means a deferral
pursuant to Section 3.2(b).
1
“Beneficiary” means a person designated
pursuant to Section 6.2 as entitled to benefits in the event
of the death of a Participant.
“Change in Control” means the occurrence
of an event described in Section 409A(a)(2)(v) of the Code
with respect to the Company or the Participant’s
Employer.
“Code” means the Internal Revenue Code of
1986, as amended.
“Committee” means the Con-way Inc.
Administrative Committee, which is the committee that serves as the
plan administrator of the Retirement Savings Plan.
“Company” means Con-way Inc.
“Compliance Appendix” means the separate
appendix setting forth transition rules used for administration of
the Plan implemented as a good faith effort to comply with
Section 409A prior to the effective date of the final Treasury
regulations thereunder, which by this reference is specifically
incorporated into this Plan.
“Employer” means the Company or any
Affiliate that is an Employer under the Retirement Savings Plan.
Except as otherwise provided, references in the Plan to
“Employers” shall mean all of the Company and each
Affiliate that is an Employer under the Retirement Savings
Plan.
“ERISA” means the Employee Retirement
Income Security Act of 1974, as amended.
“Excess Compensation” means the excess of
Total Compensation over “Compensation” as defined in
the Retirement Savings Plan that is included in the determination
of benefits and the administration of the Retirement Savings
Plan.
“Matching Deferral” means a deferral
pursuant to Section 3.2(a).
“Participant” for any Plan Year means any
employee of an Employer who participates in the Plan for such Plan
Year in accordance with Article 2.
“Plan” means the Con-way Inc.
Supplemental Retirement Savings Plan, Amended and Restated
December 2008, as evidenced by this instrument, as amended
from time to time.
“Plan Administrator” means the Committee
or any other person to whom the Committee has delegated the duty
and authority for the Plan functions in question.
“Plan Entry Date” has the meaning set
forth in the Deferred Compensation Plan.
“Plan Sponsor” means the
Company.
“Plan Year” means the fiscal year of the
Plan, which shall be the calendar year.
2
“Plan Year Subaccount” means the portion
of a Participant’s Account that relates to amounts credited
for a particular Plan Year.
“Retirement” means
“Retirement” as defined in the Retirement Savings
Plan.
“Retirement Savings Plan” means the
Con-way Retirement Savings Plan.
“Separation from Service” has the meaning
set forth in the Deferred Compensation Plan.
“Specified Employee” has the meaning set
forth in the Deferred Compensation Plan.
“Spouse” has the meaning set forth in the
Defense of Marriage Act of 1996 (P.L. 104-199), as amended. As of
January 1, 2007, this definition is a legal union between one
man and one woman as husband and wife.
“Total Compensation” means
“Compensation” as defined in the Retirement Savings
Plan with the following adjustments:
(a) Total
Compensation includes amounts deferred under the Deferred
Compensation Plan that would have constituted
“Compensation” (as defined in the Retirement Savings
Plan) if it had not been deferred.
(b) Total
Compensation is not subject to the limitations set forth in Code
Section 401(a)(17).
(c) Total
Compensation includes only Compensation earned during such time as
the Participant is a “Qualified Employee,” as defined
in the Retirement Savings Plan.
“Transition Deferral” means a deferral
pursuant to Section 3.2(c).
“Year of Service” means “Year of
Service” as defined in the Retirement Savings
Plan.
Participation
in the Plan shall be limited to a select group of management or
highly compensated employees of the Employers, consisting of those
participants in the Retirement Savings Plan:
(a) whose
Compensation exceeds the limit imposed by Code
Section 401(a)(17), or
(b) who
are participants in the Deferred Compensation Plan.
In
the event a Participant Separates from Service and subsequently
resumes providing services to the Company or any of the Employers,
such return to service shall have no effect on
3
the time or
form of any Plan payments being made to the Participant as of the
date Participant’s services resume.
3.1
Establishment of Accounts . The Plan Administrator shall
establish a notional Account for each Participant, with Plan Year
Subaccounts for each Plan Year for which deferrals are made for the
Participant.
3.2
Deferrals . For each Plan Year, the Plan Administrator shall
credit the following amounts to each Participant’s Plan Year
Subaccount:
(a) if
the Participant makes the maximum elective deferrals under Code
Section 402(g) or the maximum elective contributions permitted
under the terms of the Retirement Savings Plan for the Plan Year,
an amount equal to the Participant’s Excess Compensation for
the Plan Year multiplied by three percent (3%);
(b) an
amount equal to the Participant’s Excess Compensation
multiplied by the percentage Basic Contribution applicable to the
Participant (i.e., 0%, 3%, 4% or 5%) under the Retirement Savings
Plan for each calendar quarter in the Plan Year, taking into
account only Compensation with respect to calendar quarters ending
on or after the Participant has a “Period of Service”
(as such term is defined in the Retirement Savings Plan) of at
least six months; and
(c) an
amount equal to the Participant’s Excess Compensation
multiplied by the percentage Transition Contribution applicable to
the Participant (i.e., 0%, 1%, 2% or 3%) under the Retirement
Savings Plan.
3.3
Adjustment of Accounts . The Plan Administrator shall add to
each Participant’s Account all amounts credited pursuant to
Section 3.2, shall adjust the Account for income and loss, and
shall reduce the Account by forfeitures and by all distributions to
the Participant or the Participant’s Beneficiary, subject to
the following special rules:
(a) Credits
pursuant to Section 3.2 shall be made quarterly, at the same
time as the corresponding contributions are made to the Retirement
Savings Plan, with no credits for a calendar quarter unless the
Participant is employed by an Affiliate on the last day of the
quarter.
(b) The
Plan Administrator shall determine income and loss based on the
investment elections in effect under the Retirement Savings Plan,
including default elections. If the investment election includes
“Company Stock” (as such term is defined in the
Retirement Savings Plan), the Plan Administrator shall determine
income and loss based on the Participant’s other investment
funds, prorated. If a Participant’s investment election
includes only Company Stock, the Plan Administrator shall determine
income and loss based on the applicable default investment under
the Retirement Savings Plan.
4
(c) Basic
Deferrals and Transition Deferrals shall be one hundred percent
(100%) vested immediately. Matching Deferrals (as adjusted for
income and loss) shall vest at the same time as “Matching
Contributions” (as defined in the Retirement Savings Plan)
vest under the Retirement Savings Plan. Forfeitures and
reinstatements of Matching Deferrals (as adjusted for income and
loss) shall occur in accordance with the provisions of the
Retirement Savings Plan regarding forfeitures of “Matching
Contributions” (as defined in the Retirement Savings
Plan).
(d) If
a date for payment under Articles 5 or 6 has passed and the Plan
Administrator has not located the Participant or Beneficiary, the
following shall apply:
(1)
The unclaimed benefit shall be forfeited when the Plan
Administrator determines that the person cannot be located using
reasonable efforts.
(2)
If the Participant or Beneficiary later establishes a valid claim
for the forfeited amount, then such amount, unadjusted for any
interim gains or losses, shall be restored to the
Participant’s Account and distributed in accordance with the
regular rules of the Plan.
3.4
Statement of Accounts . The Plan Administrator shall send to
each Participant quarterly statements in such form as the Plan
Administrator deems desirable setting forth the Participant’s
Account Balance FICA Tax. The Participant’s share of
applicable FICA and other payroll taxes on Matching Deferrals,
Basic Deferrals and Transition Deferrals will be withheld from the
compensation payable to the Participant, or otherwise collected
from the Participant, as determined by the Plan
Administrator.
(a) The
applicable FICA and other payroll taxes on Matching Deferrals, to
the extent vested at the time of the deferral, and on Basic
Deferrals and Transition Deferrals, will be withheld at the
approximate time of the deferral.
(b) If
Matching Deferrals are not vested at the time of the deferral, the
applicable FICA and other payroll taxes on the Matching Deferrals
will be withheld at the approximate time of vesting, with the
amount subject to tax adjusted for income or loss pursuant to
Section 3.3.
3.5
FICA Tax . The Participant’s share of applicable FICA
and other payroll taxes on Matching Deferrals, Basic Deferrals and
Transition Deferrals will be withheld from the compensation payable
to the Participant, or otherwise collected from the Participant, as
determined by the Plan Administrator.
(a) The
applicable FICA and other payroll taxes on Matching Deferrals, to
the extent vested at the time of the deferral, and on Basic
Deferrals and Transition Deferrals, will be withheld at the
approximate time of the deferral.
(b) If
Matching Deferrals are not vested at the time of the deferral, the
applicable FICA and other payroll taxes on the Matching Deferrals
will be withheld at the
5
approximate
time of vesting, with the amount subject to tax adjusted for income
or loss pursuant to Section 3.3.
ARTICLE
4
DISTRIBUTION ELECTIONS
For
each Plan Year, a Participant may elect to receive the balance of
the Plan Year Subaccount relating to that Plan Year in a lump sum
or in quarterly payments over a period of five (5) or ten
(10) years following the Participant’s Separation from
Service. Separate elections may be made for (a) Separation
from Service prior to Retirement other than on account of death,
and (b) Separation from Service on account of Retirement. Any
election under this Article 4 relating to an Annual Election
Period must be made prior to the beginning of the Plan Year to
which it applies or, with respect to a Participant’s Initial
Election Period (as that term is defined in the Deferred
Compensation Plan), the election must be made prior to the
Participant’s Plan Entry Date. If the Participant does not
make an election for a Plan Year, the Participant will receive the
balance of the Plan Year Subaccount relating to that Plan Year in a
lump sum following the Participant’s Separation from
Service.
5.1
Distributions . In the event of a Separation from Service
other than on account of death, the Participant’s Account
shall be distributed in accordance with the Participant’s
elections under Article 4 to the extent vested under
Section 3.3(c) and in accordance with this Article.
5.2
Lump Sum Payments . Lump sum payments shall be made within
sixty (60) days of the Participant’s Separation from
Service, but subject to and not before the time permitted by
Section 5.4(c).Installment Payments. Installment payments shall
commence on the first day of the quarter following the first full
quarter following such Participant’s Separation from Service
(or as soon thereafter as administratively practicable), but not
before the time permitted by Section 5.4(c). All additional
installment payments shall be paid on the first day of the
remaining calendar quarters of the payment period (or as soon
thereafter as administratively practicable). The amount of each
installment payment shall be determined by dividing the
Participant’s Plan Year Subaccount Balance at the time of the
installment payment by the number of the remaining installment
payments (including the installment payment being made at that
time).Special Rules. Notwithstanding the preceding Sections of this
Article:
(a) If
the balance in a Participant’s Account is less than $25,000
on the date of Separation from Service, such Account Balance shall
be paid to the Participant in a lump sum as soon as practicable
following the date of such Separation from Service (subject to
subsection (c)).
(b) If
the Participant incurs a Separation from Service
|