2005
SUPPLEMENTAL EXCESS RETIREMENT PLAN
AMENDED AND
RESTATED DECEMBER 2008
2005
SUPPLEMENTAL EXCESS RETIREMENT PLAN
AMENDED AND RESTATED DECEMBER 2008
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Page
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ARTICLE 1 Effective Date; Tax and ERISA
Status
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1
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1.01 Effective Date; Plan Year
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1
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1.02 Tax and ERISA Status
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2
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ARTICLE 2 Application to the Company and
Affiliates
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2
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2
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ARTICLE 3 Participation and Benefits
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3
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3
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3
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4
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3.04 Time and Form of Benefits
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4
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6
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4.01 Administrative Committee
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6
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4.02 Plan Administrator; Plan Administrator
Powers and Duties
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6
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6
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4.04 Authority to Act for the Company or
Employer
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6
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4.05 Expenses; Indemnification
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7
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7
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ARTICLE 5 Amendment and Termination
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8
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8
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8
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ARTICLE 6 General Provisions
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9
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6.01 Information for Plan
Administrator
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9
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6.02 Applicable Law; Captions; Capitalized
Terms
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9
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6.03 Plan Binding on All Parties; Liability for
Benefits
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9
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6.04 Not Contract of Employment
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9
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Page
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10
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6.06 Benefits Not Assignable
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10
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6.07 Actuarial Equivalency
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10
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10
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6.09 Payment of Withholding
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11
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12
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14
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ii
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Term
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Section
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Page
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6.07
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10
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Preamble
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1
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2.01-2
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2
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3.02-1
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(a)
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3
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3.02-1
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(a)
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3
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4.04-2
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7
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3.03
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4
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Preamble
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1
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4.01-1
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6
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Preamble
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1
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Preamble
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1
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Deferred
Compensation Plan
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6.02
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9
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2.01-3
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2
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1.02-2
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2
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3.01-2
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3
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Preamble
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1
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4.02
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6
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2.01-1
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2
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1.01-2
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1
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Preamble
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1
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Preamble
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1
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Preamble
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1
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3.04-4
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5
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3.02-3
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4
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Supplemental
Basic Compensation
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3.02-2
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3
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5.02-1
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8
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iii
2005
SUPPLEMENTAL EXCESS RETIREMENT PLAN
AMENDED AND RESTATED DECEMBER 2008
Con-way
Inc. (the “Company”) maintains a Supplemental Excess
Retirement Plan (the “Prior Plan”) for the purpose of
providing key executives of the Company with retirement benefits in
excess of those benefits provided under the Con-way Pension Plan,
formerly named the CNF Inc. Retirement Plan (the “Retirement
Plan”) and the EWA Pilots’ Retirement Plan. The Company
has amended the Prior Plan to limit it to pre-2005 accruals. As a
consequence, the Prior Plan need not meet the requirements of
Section 409A of the Internal Revenue Code (the
“Code”). The Company initially adopted this 2005
Supplemental Excess Retirement Plan (the “Plan”) under
its former name, the CNF Inc. 2005 Supplemental Excess Retirement
Plan, to provide for post-2004 accruals in such a way as to meet
the requirements of Code Section 409A, the regulations
thereunder and any additional guidance (including Notice 2005-1)
provided by the Treasury Department thereunder (collectively,
“Section 409A”), and has maintained and operated
the Plan in good faith compliance with the requirements of
Section 409A since its adoption. The Company previously
amended and restated the Plan effective January 1, 2008, to
comply with the provisions of Section 409A. The Company hereby
further amends and restates the Plan in its entirety effective
January 1, 2009. For the period from January 1, 2005
through December 31, 2008, the Plan observed good faith
operational compliance with Section 409A in accordance with
transitional guidance issued thereunder. A separate appendix (the
“Compliance Appendix”) sets forth the transition rules
used for administration of the Plan implemented as a good faith
effort to comply with Section 409A prior to the effective date
of the final Treasury regulations thereunder; by this reference,
the Compliance Appendix is specifically incorporated into this
Plan.
A
separate appendix (the “Administrative Appendix”) sets
forth additional rules and procedures governing the administration
of this Plan; by this reference, the Administrative Appendix is
specifically incorporated into this Plan.
ARTICLE
1
Effective Date; Tax and ERISA Status
1.01 Effective Date; Plan Year
1.01-1 The Plan shall be effective January 1, 2005. The
effective date of this restated Plan document shall be
January 1, 2009.
1.01-2 The “Plan Year” of the Plan shall be the
calendar year, the same as for the Retirement Plan.
1
1.02 Tax and ERISA Status
1.02-1 The Plan is not intended to qualify under Code
Section 401(a).
1.02-2 The Plan is intended to constitute a plan of deferred
compensation for a select group of management or highly compensated
employees within the meaning of Sections 201(2), 301(a)(3) and
401(a)(4) of the Employee Retirement Income Security Act of 1974,
as amended (“ERISA”).
ARTICLE
2
Application to the Company and Affiliates
2.01-1 The Company is the “Plan Sponsor;” it
sponsors the Plan for its employees and for the employees of any
Affiliate that is an Employer under the Plan.
2.01-2 “Affiliate” means a corporation, person
or other entity that is one of the following:
(a)
A member, with an Employer, of a controlled group under Code
Section 414(b).
(b)
A member, with an Employer, of a group of trades or businesses
under common control under Code Section 414(c).
(c)
A member, with an Employer, of an affiliated service group under
Code Section 414(m).
(d)
A member, with an Employer, of a group of employers required to be
aggregated under Code Section 414(o).
“Employer”
means the Company or any Affiliate that is an Employer under the
Retirement Plan. Except as otherwise provided, references in the
Plan to “Employers” shall mean all of the Company and
each Affiliate that is an Employer under the Retirement
Plan.
2
ARTICLE
3
Participation and Benefits
3.01-1 Any employee of Employer who participates in the
Retirement Plan shall be eligible for this Plan if the employee has
either of the following:
(a)
Compensation deferred under an elective nonqualified deferred
compensation plan of Employer.
(b)
Compensation, as defined in a Retirement Plan, in excess of the
limit imposed by Code Section 401(a)(17).
3.01-2 “Participant” means any employee of
Employer who satisfies the conditions of 3.01-1.
3.01-3 In the event a Participant Separates from Service and
subsequently resumes providing services to the Company or any of
the Employers (whether or not such an “Employer” under
the Retirement Plan) such return to service shall have no effect on
the time or form of any Plan payments being made to the Participant
as of the date Participant’s services resume. Where following
such return to service the Participant accrues additional benefits
under this Plan, any additional accrual shall be payable under the
terms of this Plan when the Participant again Separates from
Service.
3.01-4 At the time of benefit commencement, each Participant
shall, if applicable, file a beneficiary designation form with the
Plan Administrator, in such form as the Plan Administrator may
approve, naming a specific beneficiary or beneficiaries, subject to
the rules that apply to designations of beneficiaries under the
Retirement Plan, including consent requirements, rules for
determining beneficiaries in the absence of a valid designation,
and disclaimers, with such changes as may be made by the Plan
Administrator.
3.02-1 A Participant shall have a retirement benefit under
the Plan equal to the excess of (a) over (b) based on the
Retirement Plan covering the Participant:
(a)
The “Basic Benefit,” as defined in the Retirement Plan,
the Participant would have had if Supplemental Basic Compensation
were used in place of “Basic Compensation” as defined
in the Retirement Plan.
(b)
The sum of (i) the Participant’s actual Basic Benefit
under the Retirement Plan and (ii) the Participant’s
retirement benefit provided by the Prior Plan.
3.02-2 “Supplemental Basic Compensation” means a
Participant’s Basic Compensation increased to
include:
3
(a)
Any compensation deferred by the Participant pursuant to a
nonqualified deferral arrangement that, but for such arrangement,
would have been included in Basic Compensation; and
(b)
Any compensation that would have been included in Basic
Compensation but for the limitations imposed by Code
Section 401(a)(17).
An amount
described in (a) shall be counted as Supplemental Basic
Compensation in the year in which it would have been paid but for
such deferral. An amount described in (b) shall be counted as
Supplemental Basic Compensation in the year paid.
3.02-3 If the surviving Spouse of a Participant is entitled
to a pre-retirement survivor annuity under a Retirement Plan, the
Spouse shall have a benefit under this Plan calculated by applying
the provisions of the Retirement Plan for the amount of
pre-retirement survivor annuity to an accrued benefit of the
Participant on the date of death equal to the excess benefit
described in 3.02-1. For purposes of the Plan, the term
“Spouse” has the meaning set forth in the Defense of
Marriage Act of 1996 (P.L. 104-199), as amended. (As of
January 1, 2005, this definition is a legal union between one
man and one woman as husband and wife.)
A
Participant’s retirement benefit under this Plan shall become
vested at the same time as the Participant’s retirement
benefit under the Retirement Plan becomes vested. If the
Participant forfeits retirement benefits due to having five
consecutive “Break in Service Years” as defined in the
Retirement Plan, the Participant’s benefits under this Plan
also shall be forfeited.
3.04 Time and Form of Benefits
3.04-1 A retirement benefit or preretirement survivor
annuity under this Plan shall be paid at the same time and in the
same form as the corresponding benefit is paid under the Retirement
Plan; provided, however that, if such payment would cause the Plan
to fail to meet the requirements of Section 409A, the
retirement benefit or preretirement survivor annuity under this
Plan shall be paid at the time and in the form the corresponding
benefit would have been paid under the Retirement Plan
if:
(a)
The Participant had elected to commence benefits under the
Retirement Plan at the earliest time permitted but not before the
time the Participant had incurred a Separation from Service (as
that term is defined in the Deferred Compensation Plan).
(b)
If the Participant has no Spouse when benefits would have
commenced, benefits were paid in the form of the “Basic
Benefit” as defined in the Retirement Plan.
4
(c)
If the Participant has a Spouse when benefits would have commenced,
benefits were paid in the form of a life annuity with fifty percent
(50%) payments continued to the Spouse, an Actuarially Equivalent
annuity with seventy-five percent (75%) payments continued to the
Spouse or an Actuarially Equivalent annuity with full, unreduced
payments continued to the Spouse. The Participant may elect any of
these joint and survivor annuity options at the time of benefit
commencement.
3.04-2 If a Participant dies after benefits under this Plan
commence, survivor benefits, if any, shall be paid in accordance
with the form of benefit being paid to the Participant under this
Plan.
3.04-3 Effective as of January 1, 2009, if the
Actuarial Equivalent lump sum value of a benefit payable to a
Participant or surviving Spouse is less than the applicable dollar
amount under Code Section 402(g)(1)(B) in effect in the
calendar year of the Participant’s Separation from Service,
payment shall be made at that time in a lump sum and not in the
form provided in 3.04-1 or 3.04-2. Such lump sum payment shall be
paid as soon as administratively practicable following the
Participant’s Separation from Service, but not later than two
and one-half (2 1
/
2
) months
following such Separation from Service. Where a Participant
Separates from Service, begins receiving Plan benefit payments
(either as a lump sum or in the form provided in 3.04-1 or 3.04-2),
returns to service with the Company or any of the Employers and
accrues additional benefits under this Plan, the entire benefit to
the Participant, both paid and payable, must be taken into
consideration when determining whether it qualifies for lump sum
payment under this subsection 3.04-3, including any amounts already
paid to Participant as a lump sum. Prior to January 1, 2009,
the lump sum payment threshold was $10,000.
3.04-4 Notwithstanding the foregoing provisions of this
Section 3.04, if the Participant is a “Specified
Employee” (as that term is defined in the Deferred
Compensation Plan) and the payment of benefits is on account of a
Participant’s Separation from Service, benefits may not be
paid or commence before the earlier of (a) the date that is
six (6) months after the Participant’s Separation from
Service or (b) the Participant’s death. Benefits that
were scheduled to be paid during the six (6) month period
following the Participant’s Separation from Service, but
which were delayed pursuant to this Section 3.04-4, shall be
paid on or as soon as administra
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